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Project Management

Definition:

The International Institute of Business Analysis (IIBA) describes the role as “a liaison among stakeholders in order to understand the structure, policies, and operations of an organization, and to recommend solutions that enable the organization to achieve its goals.”
BA, i.e. A Business Analyst is someone who interacts with various stakeholders, analyzes the current systems and solutions, gathers business, user and technical requirements and makes recommendations for improvements and suggests innovative solutions.

Typical Day In The Life of a Professional – DILO:

This is a fictitious calendar and is meant to give an idea of the different tasks that the professional performs and different people that the professional needs to coordinate with. This may differ from organization to organization and context.

Context For DILO:

A mass consumer based project in discovery phase. BA sent questionnaires to various stakeholders to gather the required data.

DILO Calendar:

Time Activity
8:00 am – 8:30 am Drive to work. Call with the technical lead on a client based project that is in critical testing phase.
8:30 am – 9:00 am Arrive at work. Check calendar, respond to emails.
9:00 am – 10:00 am Internal project’s feasibility assessment. Coordinate the brain storming session with various team members (technical, marketing and operations) and negotiate for the required resources (Human, finance, S/W and H/W). Obtain a go decision from the senior VP for the new initiative.
10:00 am – 10:15 am Prepare meeting minutes and set up project folders and other admin tasks for the internal project.
10:15 am – 10:45 am Daily stand up call with the QA and the developers for the external project. Handle a major unexpected bug by identifying the impact and preparing the risk mitigation plan. Notify the important stakeholders of the same and assign resources.
10:45 am – 11:30 am Update action items, assign tasks, assess the risks of the testing phase. Prepare client status report and send the same.
11:30 am – 12:30 pm Prepare project plan for the internal initiative project. Request for additional resources.
12:30 pm -1:30 pm Lunch break. Review the client status report and prepare for the onsite client meeting.
1:30 pm – 2:30 pm Client meeting.
2:30 pm – 3:00 pm Prepare for Ops review meeting. Update the revenue projections and budget requests. Call with a vendor and attend to accounts payables. Submit invoices to the customer.
3:00 pm – 4:00 pm Monthly Ops review meeting with senior management. Present project updates and projections for next month. Respond to tough questions from the senior management on client side delays.
4:00 pm – 5:00 pm Review the research documents for the internal project. Review the deployment schedule and a call with vendors regarding the client project launch.
5:00 pm – 5:30 pm Internal meeting with the technical team and go over the testing issues. Assign resources. Suggest remedies. Update test plan and review the issues and bugs.
5:30 pm – 9:00 pm Go home and personal work
9:00 pm – 10:00 pm Attend an offshore call and discuss the upcoming resource requirements. Plan for the same. Make a presentation on the proposed features of the new initiatives and receive feedback

Career Ladder Disclaimer:

Exact ladder may change from organization to organization, but below is a typical path.
PM_Indvidual_CareerLadder

Certifications:

Certification Description Career Level Certifying Body
CAPM® Certified Associate in Project Management Entry level PMI
PMP Project Management Professional Professional PMI
PgMP Program Management Professional Professional PMI
PfMP Portfolio Management Professional Professional PMI
PMI-ACP PMI Agile Certified Practitioner Professional PMI
CSM Certified Scrum Master Professional Scrum Alliance
CSPO Certified Scrum Product Owner Professional Scrum Alliance

Associations and Groups:

Association Decription More Info
PMI Project Management Institute PMI
Scrum Alliance Scrum Alliance ScrumAlliance

PM Tools:

Tool Purpose More info
MS Project Project Planning and Tracking Tool Project
MS Visio Used to visualize and present project schedules MS Visio
Jira Cloud based Agile friendly project tracking and management tool. project-management-software

PM Methods:

Method Purpose
Waterfall Classic approach. Linear and Sequential. Typically from Discovery to Design to Development to Testing and Deployment.
Agile Scrum Iterative method and is more adaptable to changing requirements.

PM Experts: